Top Tips for a Safe Office

Simple Steps to a Safer Office

On average, a person will spend 92,120 hours of their life at work – yes that’s an awfully long time to spend at the office, so it is essential that we keep our offices as safe and healthy as possible.

A job where most of the work tasks are completed whilst sitting in a chair in a climate-controlled office building would seem less fraught with danger. However, a surprising number of hazards can be present.

So how can we take the steps to ensure that your place of work is as comfortable and safe as it can be?

Here are some top tips…

  1. Display the Health & Safety Law Poster
    You must display the Health & Safety law poster in your place of work. This will give your employees basic information about health and safety requirements in the workplace, the responsibility of both the employer and employee and what to do in case of a problem or accident.
  2. Provide the right training
    Displaying a poster is not enough. It is important that they are provided with the right training. This could be anything from health & safety awareness courses to fire safety training.
  3. First Aid Kit
    If an employee is injured, it is essential that they can receive immediate attention. You should also have at least one member of staff who has first aid training so they are able to deliver any treatment required.
  4. Maintain clean and tidy working spaces
    Clean spaces can help to prevent the spread of illness, something that can be particularly troublesome in a busy office. Tidy offices can also prevent accidents such as slips and trips. Your office should be clutter free.
  5. Position monitors correctly
    It is recommended that monitors are positioned just below eye level and 20-26 inches from your eyes. Screens that can tilt or swivel are especially beneficial. It is also important that you go for regular eye tests. The Doctor can check the efficiency of vision at 20-30 inches.
  6. Take regular breaks
    It’s important for you to take a break from the computer to focus on things at varying distances. This can help with strain and fatigue.
  7. Reduce workplace stress
    Stress can lead to depression and concentration problems. Common causes of workplace stress include long hours, heavy workload, job insecurity and conflicts with co-workers or managers.
  8. Keep emergency exits easily accessible
    In case of an emergency, you’ll need quick, easy access to the exits. Make sure your employees are familiar with all emergency exits and how to access them.
  9. Keep correct posture to protect your back
    Keep your shoulders in line with your hips to avoid back problems. If you’re picking things up, use the correct lifting method and avoid stooping and twisting.
  10. Report it
    If you see something unsafe, report it to your facilities management department or supervisor. These sightings might include; torn carpets, loose tiles, wobbly steps, stray electrical cables or walkway obstructions etc.

The safest workplaces are the ones in which every single employee knows office safety tips. The tips listed above will improve your office health and safety culture. We strongly believe that simple changes to the work space can be effective in eliminating hazards and reducing the number of injuries.

Basic Health & Safety training can change the way in which your employees think, the Office Safety training course from Safety Media is delivered online as an interactive course and is specifically designed for those who want to learn about the hazards workers need to look out for in an office environment.

The chapters covered in this course are Fire Safety, Manual Handling, DSE, Slips, Trips & Falls, Electrical Awareness and Office Security.

Download our Office Safety course description here or browse through our vast course library here.